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Multi-Entity Payroll (UK)

The Multi-Entity Payroll feature allows UK customers to manage payroll for multiple companies within a single Workforce account.

What's covered in this guide?:

Set Up Multi-Entity Payroll

Step 1: Create a New Payroll File

  1. Go to Payroll > Payroll Settings.

  2. Click ‘Create New Payroll File’ in the top right corner.

  3. Complete the setup form to create the payroll file for your company.

Step 2: Configure Who Each Payroll File Applies To

  1. Navigate to Payroll > Settings > Company Setup (this is the same page you set up your Government Gateway credentials and HMRC file details on).

  2. For each payroll file, set who it applies to - everyone, a specific reporting location, or a specific pay group.

  3. Repeat for all companies/entities you need to manage.

📝 Note: There isn't a separate "Company" record you link a payroll file to, a payroll file's scope is defined directly by which employees, locations, or pay groups apply to it. Employees are then automatically routed to the correct payroll file based on their reporting location or pay group.

Manage Nest and Modulr Integrations

  • You can create multiple Nest integrations, one for each company. To learn how to link multiple entities to Nest, click here.

  • You can create multiple Modulr integrations, one for each company. To learn how to link multiple entities to Modulr, click here.

When processing payroll or pension contributions, the system automatically uses the correct integration based on the company and user.

Modulr Integration
Nest Pension Integration
Pension Setup

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