This feature is available for users who have enabled Workforce HR.
What's covered in this guide?:
Create a job ad
To create a job ad:
Navigate to Hire > Job Ads
Click the + New Job Ad button at the top of the page.
Next, enter role details and additional questions.
When creating a new job ad, you’ll be asked to enter details about the role, how it’s advertised, and how applicants are assessed.
Job details
These fields define the core information shown to applicants.
Title
The job title as it will appear on the job ad.
Position
The internal position this role relates to. This helps link the hire to the correct role later in the hiring process.
Location
The location where the role is based.
Pay rate
The pay rate displayed on the job ad.
More detailed pay information (such as awards or exact rates) can be entered later when completing the hire.
Employment type
Select the employment type for this role:
Full time
Part time
Casual
This helps applicants understand the nature of the role before applying.
Job visibility
Control who can see and apply for the job.
Public
The job is visible on your public jobs page and can be accessed by anyone.Internal only
The job is only visible to existing employees through the mobile app.
Additional questions
You can add additional questions to help screen applicants.
Each question can be set as:
Yes / No
Free text
Example questions:
Do you have experience in a similar role? (Yes / No)
Can you work weekends? (Yes / No)
Will your commute be 20 minutes or less? (Yes / No)
Describe your customer service experience (Free text)
Applicants are automatically given a score based on the number of “Yes” answers they select for Yes / No questions.
Select Add question to include more questions as needed.
Job description formatting
You can format the job description using:
Font style
Font size
Text formatting options
This allows you to present the role clearly and professionally.
Job status
Control whether the job is currently accepting applications.
Accepting applicants
When enabled:
The job is visible based on its selected visibility (public or internal)
Applicants can submit applications
When disabled:
New applications are paused
Existing applicants remain visible
You can resume accepting applications later
Expiry date
Set an optional expiry date for the job ad.
Leave blank to keep the job open indefinitely
When an expiry date is reached, the job will automatically stop accepting applications
While accepting applicants, the job will be accessible from your public jobs page (if set to Public).
Share a job posting with applicants
To share a new job ad once its been created:
Navigate to Jobs Ads
Select the drop-down menu icon next to the job ad you wish to share
Click 'Share Job'
Once you've successfully created your job ad, you'll receive a success message that includes a link to the public listing and options to share the job ad to social channels, a QR code, or through your account's Communications feature:
Share public listing link
Once public, your job ad will appear with the role details, description, and screening questions you've configured. Anyone with access to the URL/link generated with the ad can enter their details and apply.
Create a QR code
You can also advertise the vacant role via a QR code.
To do so:
Click the relevant job ad via Hire > Job Ads
Click the QR Code button in the top corner of the job posting
Customise the text to be printed with the QR code
Click the Print QR Code button
More customisation is available with external QR code tools. If you'd like to use these external tools, click the Want to customise the design? button and copy the unique code for the job ad.
Text a link to your job ad
When you've already got a candidate in mind, or you're quickly sharing a link to your job ad, you can also send a link to the job ad via SMS.
To do so:
Navigate to the Overview tab on the Hire page
Click the + New button next to the All Candidates section
Enter the candidate's phone number and click Send SMS
Interviewer Availability
The Interviewer Availability section is where you create time slots that candidates can use to schedule their interviews. Until availability is added, candidates will not be able to book an interview.
To add availability, click + Add Interviewer Availability. The following fields will appear:
Interviewers
Select one or more staff members who will be conducting the interview.
Only selected interviewers will be available for booking during these times
You can select multiple interviewers if required
Interview duration (minutes)
Choose how long each interview should run.
This determines:
The length of each interview slot
How time slots are automatically divided within the availability window
For example, a 30-minute duration will create 30-minute interview slots.
Maximum number of candidates per interview
Set how many candidates can be booked into the same interview time.
Set this to 1 for one-on-one interviews
Increase this number for group interviews
Recurring schedule
Enable Recurring Schedule if this availability should repeat weekly.
This is useful for setting regular interview times, such as every Monday and Wednesday.
Select weekdays
Choose the days of the week this availability applies to.
You can select:
One day, or
Multiple days (for recurring availability)
Start time & Available until
Set the time window interview slots will be created within.
Start time: when interviews can begin
Available until: the last possible interview start time
Interview slots will be generated automatically within this range based on the interview duration.
Notes for candidate
Add optional notes that candidates will see after they schedule an interview.
Use this field to include:
Interview location
Video call links
Parking instructions
What the candidate should prepare
These notes are visible to candidates and should not include internal-only information.
Save availability
Once all details are entered:
Click Create to save the interviewer availability
The availability will immediately be used for interview scheduling
What happens next?
After interviewer availability is created:
Candidates can self-schedule interviews using the link in the Interview tab
Scheduled interviews will appear in the Interview Schedule tab
Interviewers can subscribe to the interview calendar if required
To learn more on how to schedule interviews, refer to this guide.