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Paying salaried staff using autopaid earnings templates (UK)
Paying salaried staff using autopaid earnings templates (UK)

Automatically create payslips for salaried staff or other employees that are paid the same amount every pay period.

Updated over a week ago

What's covered in this guide?:

Setting an employee salary

There are two key components to configuring an employee’s salary:

  1. Pay Conditions – This is where the "Annual Salary" and "Contracted Weekly Hours" are set. These values are reflected in rosters and timesheets.

  2. Payroll Details – This section determines the payroll earnings type, expense account, and department allocations. If you wish to hide salary details from rosters and timesheets, you should configure an earnings template.

Pay conditions configuration

  1. Navigate to the employee's Pay Conditions tab on their profile, where you can enter their Annual Salary and Contracted Weekly Hours

  2. Navigate to the user's payroll profile and select the Payroll Details tab.

  3. In the Autopaid Earnings section, click + Add.

  4. Select the appropriate Earnings type for the salary.

  5. Add the Payroll account.

  6. Enter the Number of units (Hrs/week).

  7. Lastly, enter the Annual amount.

Creating payslips for staff with autopaid templates

Employees with autopaid earnings templates will have payslips automatically created when you finalise timesheets in Workforce and export timesheets to your payrun.

Note: Autopaid earnings lines will be applied on top of any earnings rules exported from the timesheet. To prevent hours from timesheets being exported, navigate to the salaried earnings rule and select 'Do not export this to payroll.'

FAQ: What if an employee's weekly contract hours are more than 38, but they only accrue leave based on a 38-hour week?

If an employee's standard contract is more than 38 hours, but you want to cap the amount of leave they can accrue, you should split the autopaid templates across two earnings lines.

In this scenario, the earnings rate 'Hospitality - Base Hourly ( + 38 hours) is configured not to accrue leave. Learn more about configuring earnings rates

FAQ: If an employee has multiple earnings lines on their autopaid template, which one will be reduced when leave is taken?

The Primary earnings line will be reduced first, followed by the other lines in order, should the primary reduce to 0 for the period.

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