Skip to main content
All CollectionsWorkforce Payroll (UK)Processing a Payrun
Run payroll (UK)
Run payroll (UK)

Learn the process of paying your staff, from approving timesheets to emailing payslips.

Updated this week

What's covered in this guide?

Review Timesheets

At the end of each pay cycle, ensure all timesheets for the period are finalised. This includes:

  • Approving timesheets

  • Approving or declining leave requests

  • Validating tax information and bank details

  • Validating checks for timesheets

Once timesheets have been finalised, navigate to the Timesheets tab and click the Preview Export button.

Create Payrun

Review any export errors or warnings, confirm total hours and wages, and click the Create Payrun button.

Once successful, you’ll see a confirmation screen, and can navigate to Workforce Payroll.

Post a pay run

Navigate to Payroll > Run Payroll to view your exported timesheets.

To post a pay run:

  1. Review details of the pay run including gross pay, deductions, National Insurance contributions, and other details.

  2. Correct any errors that may display

  3. If paying staff for the first time, ensure leave balances and deductions are configured

  4. Once satisfied with the pay run, click Post Pay Run

Submit to HMRC

After submitting the pay run, you can submit the FPS in two ways:

1. From the pay run confirmation screen, select the dropdown next to Back to Pay Run. Choose Submit FPS request to submit the payroll information to HMRC.

2. Alternatively, you can you can submit the FPS by navigating to Payroll > RTI > +Submit New FPS Request > Select a pay run from the dropdown menuView Details > Submit to FPS.

Address any errors returned in real time and resubmit as necessary.

Email payslips

After posting the pay run, you can email payslips to employees in two ways:

1. From the pay run confirmation screen, select the dropdown next to Back to Pay Run. Choose Email Payslips to send electronic copies to the email addresses listed in each employee’s Workforce profile.

2. Alternatively, you can email payslips by navigating to Pay Runs > Select the pay run > Actions > Email Payslips.

Revert a pay run to a draft

If changes are required to a posted pay run, you can revert it to a draft as long as the Full Payment Submission (FPS) has not yet been submitted to HMRC.

To revert a pay run:

  1. Navigate to the Pay Runs tab

  2. Open the relevant pay run

  3. Click Actions > Revert to draft

  4. Confirm the action by selecting REVERT on the confirmation message

Running your first payroll
Did this answer your question?