What's covered in this guide?
When to use a wire transfer
If you've missed the standard ACH cutoff but still need employees paid on a specific date, you can mark your pay run as a wire transfer. Instead of funds being automatically debited from your bank account via ACH, you'll wire the funds directly to our banking partner.
Important: If you are a Kotapay customer, reach out to your Kotapay representative for instructions on how to wire the funds. You should post your pay run as normal and follow their instructions. The rest of this guide will not apply to you.
How it works
While your pay run is still in draft, select Send Funds via Wire from the pay run actions at the top right of the page
You'll see a confirmation: "You are selecting the option to wire funds for payroll. The wire must be received (not sent) by 2:00 PM ET of the payment date to be processed. You will receive wire instructions via email after posting the pay run. If the wire is not received by this time, employees will not be paid."
Confirm, then post the pay run as usual
After posting, you'll receive an email with wire instructions including the amount and bank details
What amount to wire
Wire only the net pay amount shown in your wire instructions. Do not include taxes — federal, state, and local taxes will still be collected automatically from your bank account through the normal ACH impoundment process.
Wire transfer details
Send the wire to:
Bank: Georgia Banking Company
Address: 222 W Hubbard St, Ste 310, Chicago, IL 60654
Routing Number: provided in your wire instructions email
Account Number: provided in your wire instructions email
Account Type: Business Checking
Critical deadline
The wire must be received (not sent) by 2:00 PM ET on the payment date.
"Received" means the funds have arrived in the account — not that you initiated the transfer. Allow enough time for your bank to process the outgoing wire.\
Warning: If the wire is not received by 2:00 PM ET, employees will not be paid. There is no grace period.
When will employees receive their pay?
Because wire transfers are processed later in the day, employees may receive their funds in the evening of the payment date rather than the morning. This is normal for wire-funded pay runs.
Reverting a wire transfer
If you change your mind before posting, you can revert the wire transfer designation:
Select Mark as a NACHA Submission from the pay run actions to switch back to standard ACH processing