What's covered in this guide?:
Overview
The Live Cost by Location and Team report provides real-time cost tracking across your organizational structure, showing current labour costs broken down by locations and teams.
Access the Report
Go to Reports > Costs > Live Cost by Location and Team
Alternatively, you can search for this report, using the ‘Search’ function at the top of the page
Click ‘Generate Report’
Key Features
Real-time data: Shows current, up-to-date cost information
Hierarchical breakdown: Organizes costs by location and team structure
Cost analysis: Displays labour costs including wages, overtime, and associated expenses
Filtering options: Narrow down results by specific criteria
Export capability: Download data for external analysis
Available Filters
Locations: Filter by specific locations or view all
Teams: Include or exclude specific teams
Departments: Filter by department if applicable
Employment Types: Filter by full-time, part-time, casual, etc.
Understand the Data
Location: Physical workplace
Team: Organizational teams within each location
Cost Totals: Total labor costs for the selected period
Breakdown: Detailed cost components (base wages, overtime, allowances)
Headcount: Employee numbers behind costs
How to Use This Report
Track real-time labor expenses
Support budgeting and forecasting
Understand where resources are being spent
Compare costs between locations and teams
Inform staffing/ resource decisions
Tips for Best Results
Use shorter date ranges for more detailed real-time insights
Compare different time periods to identify trends
Export data regularly for historical tracking
Combine with other reports for comprehensive workforce analysis
Troubleshooting
No data showing: Check filters/ date range
Missing locations/teams: Verify user permissions and organizational setup
Unexpected costs: Review shift data and wage calculations for the period
Report loading slowly: Try narrowing your date range or filters
Need Additional Help?
Contact our support team with:
Your organization name
Specific report questions
Screenshots of any issues
Date ranges used
This report updates in real-time as shifts and cost data are processed in the system.
FAQs
Why don’t my report costs match my timesheets?
Why don’t my report costs match my timesheets?
Timesheets show the full cost of each shift: pay, overtime, penalties, allowances and paid leave. They don’t include on-costs such as employer National Insurance or pension.
Most cost reports (Costs by Location and Team, Costs by Employee, Costs by Date and Costs by Shift Tag) include on-costs by default. To match your timesheets, set the Include oncosts filter to No.
Why are some costs showing as £0 in my report?
Why are some costs showing as £0 in my report?
You can only see costs for employees whose wages you have permission to see. Managers can see costs for the staff they manage if either:
“Allow team managers to see employees’ costs” is turned on in your organisation settings, or
“Can see staff costs” is ticked for that manager. Go to their profile → Teams and Permissions → Permission Levels.
Admins, General Managers and Payroll Officers can see costs by default.
Why are some employees missing from my report?
Why are some employees missing from my report?
Reports only show active employees by default. To include staff who have left, set the Employee status filter to All (or Inactive).
Can I see costs by shift tag?
Can I see costs by shift tag?
Yes. Use the Costs by Shift Tag Report, which shows worked costs grouped by shift tag. For costs by team, use the Costs by Location and Team Report.