What's covered in this guide?:
Overview
Cost Reports help you track labour costs from different perspectives, location, team, employee, date, and wage categories.
They are designed to make it easy to compare Scheduled vs. Actual (Timesheet) vs. Budgeted costs and identify overspending.
Access Cost Reports
To access cost reports:
In the main navigation, go to Reports.
Select ‘Costs’ from the list, and the available reports will drop down.
Choose the specific cost report type you want to run.
Configure Cost Reports
Choose how you want to see your data presented through the following:
Choose your columns to display.
Choose rows to display (if applicable)
Date range (if applicable)
Teams worked in
Team Groups (if applicable)
Default Payroll team (if applicable)
Classification tags (if applicable)
Allowances (if applicable)
Positions (if applicable)
Employment status (if applicable)
Include on-costs (if applicable)
Show charts
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Once you have chosen the configuration you would like to see click the generate button.
Report Types
1. Costs by Location & Team
What it shows: Scheduled Cost, Timesheet Cost, and variance, grouped by location and team.
Use it for: Comparing costs across multiple sites or teams, spotting budget overruns.
2. Costs by Date
What it shows: Daily Scheduled vs. Timesheet Cost and differences.
Use it for: Pinpointing when overspending began, analyzing daily cost trends.
3. Costs by Team Group
What it shows: Cost variances grouped by team group.
Use it for: Managing department budgets and comparing group efficiency.
4. Costs by Employee
What it shows: Rostered vs. worked costs for each employee.
Use it for: Identifying high-cost employees, understanding individual cost drivers.
5. Costs by Wage Rate
What it shows: Breakdown of costs by wage rates.
Use it for: Wage analysis, optimizing pay levels.
6. Costs by Shift Tag
What it shows: Scheduled vs. actual costs grouped by shift tags.
Use it for: Reviewing cost impacts of specific shift types (e.g., nights, weekends).
Budget Columns in Cost Reports
Some cost reports now include Budgeted Hours and Budgeted SPLH (Sales per Labour Hour):
Budgeted Hours:
Displays planned hours vs. scheduled and worked.
Includes difference (%) to track under/over-staffing.
Available in by Date, Employee, and Location/Team reports.
Budgeted SPLH:
Compares actual and scheduled SPLH against budget.
Useful for evaluating labour efficiency vs. sales.
Note: Refer to this guide to see how to report on Labour Budgets.
Fixed Salary Costs
Fixed salary costs are treated side-by-side with hourly wages and on-costs, enabling “apples-to-apples” analysis of workforce costs across employment types.
For example, when viewing daily costs of a salaried employee’s daily allocation is $100: Days with no timesheet or rostered cost get a $100 fixed salary entry. Days already showing hourly wage costs retain their original value—no duplication. On-costs apply to the $100 daily rate when the organization has the on-costs setting enabled
Salaried staff costs are now fairly distributed in cost reports.
Fixed salaries are included consistently alongside hourly wages and on-costs.
This ensures apples-to-apples comparison when analyzing costs.
Quick Tips
Use filters (date range, teams, locations) to narrow your analysis.
Always check both variance columns — Scheduled vs. Actual and Budget vs. Actual.
Export reports as CSV or XLS for deeper analysis in Excel or BI tools.
Make sure to toggle “Include on-costs” on or off, depending on what you want to view.