What's covered in this guide?:
Configuration Requirements
For this feature to function correctly, ensure the following fields are set up in the employee’s profile:
The employee must be Salaried.
‘Contracted Weekly Hours’ must be specified.
An ‘Employment Start/End Date’ must be entered and must fall part-way through an active pay cycle.
Additionally, your salary allocation settings should be configured as follows:
Set to: ‘Split evenly by rostered days’
Navigate to Settings > General Settings to adjust this setting.
Note: While we plan to extend compatibility to all salary allocation settings, this is the current required setting.
How the Pro-Rated Payment Works
Example Scenario:
A salaried employee is contracted to work 38 hours per week and earns £1000 per week.
They leave midway through the pay cycle and are only rostered to work 19 hours.
The pro-rated payment is calculated based on worked hours:
Since the employee worked 50% of their contracted hours, they receive 50% of their salary ($500).
Impact on Rosters, Timesheets, and Payslips
Rosters & Timesheets:
Roster Costing:
Calculated as a percentage of the employee’s total salary, based on rostered hours vs. worked hours.
Timesheets:
Reflect the actual worked hours for payment accuracy.
Example: If an employee was rostered for 24 hours but worked 30 hours, they will be paid based on the 30 hours worked when pro-rated.
Payslips:
The employee’s payslip will always match the timesheet cost, ensuring consistency in payroll calculations.