Earnings Rates

Import or create earnings rates linked to award rules in Workforce.

Updated over a week ago

What is an earnings rate?

Earnings rates are used to calculate an employee’s net pay based on the conditions of the shift they’ve worked. Base hourly wages, overtime, allowances, and deductions are common examples of earnings rates.

These earnings rates populate an employee’s payslip and are calculated as either:

  • Amount per hours/minutes in a shift (e.g. base hourly)

  • Multiplier of an employee’s base hourly rate (e.g. casual loading)

  • Single fixed amount for the entirety of a shift (e.g. meal allowance)

Access earnings rates

View and configure Earnings rates through Payroll > Payroll Settings > Earnings Rates.

Import earnings rates from Workforce

If a custom award template is enabled in your Workforce account, Earnings Rates can be automatically created from the related award rules and allowances.

To do so:

  1. Navigate to Payroll Settings > Earnings Rates

  2. Click the Import button

  3. Select the Custom Earnings Template in your Workforce account to import earnings rates from

  4. Click the Import button

Depending on how many earnings rates are being imported, this will take a few minutes.

Create a new earnings rate

We recommend creating earnings rules in Workforce, and then importing them into Payroll as earnings rates. However, new earnings rates can be created in Payroll through Payroll Settings > Earnings rates and click the + New button.

When creating a new earnings rate, enter the following fields:

  • Name

  • Earnings type - Either ordinary hours, overtime hours, or tips and extras

  • Payroll account - Choose from any accounts setup in your journal

  • One of either:

    • Hourly Rate

    • Multiplier

    • Fixed Amount

Use the tick boxes to confirm if the earnings rate:

  • Accrues leave

  • Is included in Weighted OT Calculation

Click the Create button once finished to save the new earnings rate.

How will earnings rates appear in Payroll?

Earnings Rates in Payroll are created with either a fixed amount, multiplier, or hourly rate.

Earnings Rates are grouped as one earnings rate if they share the following details

  • Multipliers (e.g. x2.0)

  • Applicable employees (e.g. Casuals)

  • Related to the same award

  • Ordinary vs overtime hours

In the example below, the two rules apply in different circumstances (missing a break, or too small of a gap between shifts), however both rules:

  • Have a x2.0 multiplier

  • Apply to Part Time employees on the Cinema earnings rules

  • Consider ordinary hours

Therefore, both would be exported to the same earnings rate.

How will allowances appear in Payroll?

Allowances are also created in Payroll as Earning Rates, and generally as either a fixed amount or multiplier.

As allowances have more extensive reporting requirements, they will be imported to Payroll as individual earning rates.

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