Lightspeed Restaurant (K-Series) is a cloud-based point-of-sale (POS) system which can be integrated with your Workforce account to feed in your POS data to track sales and create costed schedules.
What's covered in this guide?
About Lightspeed Restaurant (K-Series)
Connecting your Lightspeed Restaurant (K-Series) alllows you to import sales data per 'business location' or 'accounting group'. The data enables you to do the following within Workforce:
compare projected and generated revenue against all planned and actual attendance of your workforce
schedule future rotas based on historical data and recorded experience
In order to integrate with Workforce, you will need to have an existing Lightspeed Restaurant (K-Series) account. Reach out to our support team for further assistance.
Connect your Lightspeed Restaurant (K-Series) account to Workforce
To connect your Lightspeed Restaurant (K-Series) account:
Navigate to Settings > Integrations > POS Integrations
Click on + New POS Integration in the upper right corner
Search and select Lightspeed
Click Connect to Lightspeed Restaurant (K-Series) button
Sign in to your Lightspeed account or re-authorise the integration
After logging in, you will land on the Edit Lightspeed K Series Integration page:
Lightspeed Restaurant (K-Series) will now start to send sales(total net amount without tax) to Workforce where it can be utilised on the following Workforce features:
Configure your Lightspeed Restaurant (K-Series) integration
Once connected, you can configure the integration with the following options (see below for detailed explanations):
Include sales tax when importing revenue
When checked, this will result in sales data being pulled in to be in their gross amount with tax. If left unchecked, the sales data will be the net amount without tax.
How do you want to group your data?
This configuration option allows you to choose to group your sales by Business Locations or Accounting Groups:
By Accounting Groups: A data stream will be created for each Accounting Group in your Lightspeed Restaurant (K-Series) account.
By Business Locations: A data stream will be created for each Business Location in your Lightspeed Restaurant (K-Series) account.
To finish configuring the integration, select the green Save button to apply your changes:
Once saved, Workforce will create data streams and start syncing your sales data based on your configuration.
Change how your sales data is grouped
Once your integration has been configured for how sales data should be grouped, the option to change it will be greyed out:
To change how your sales data is grouped, you will need to delete the integration and then re-connect.
Important: Deleting the integration will delete the existing data streams. However , once the integration is re-connected, new data streams will be created and sales data for the past 6 months will be synced.
To disconnect the integration, by going to Settings > Integrations > POS Integrations and click the Edit Integration button:
Once the page has loaded click the Disconnect button to disconnect the integration
You will then need to click the Edit Integration button again and click the Delete Integration button
From there you can re-connect your integration. See our instructions on how to connect your integration here.
Connect your data streams
Within 24 hours of having your Workforce account integrated with Lightspeed Restaurant (K-Series), a data stream will be created per Business Location or per Accounting Group depending on your configuration.
You will want to make sure every data stream is connected to the right location within Workforce. To do this go to Settings > Integrations > Manage Data Streams > select data stream.
A window will open containing a drop-down menu, where you can select your organisation and the location the selected data stream will be linked to:
Make sure to select the Save Changes button. Review all data streams currently available and configure accordingly.
iKentoo Users
Lightspeed Restaurant (K-Series) was previously 'iKentoo'. For users who have previously integrated with iKentoo, the same login details can be used to authorise the Workforce integration.