1. Open the Scheduling / Rota page
Log in to your Workforce.com account and navigate to Scheduling.
2. Set up the schedule view you want to print
Before printing, make sure the schedule is displayed exactly how you want it to appear.
Available grouping options include:
Group by Team
No Grouping
Group by Staff
Stacked View
Tip: For the clearest printed schedule, we recommend using: Week → Staff View → Group by Team
3. Select Actions > “Print Schedule”
Click Print.
A print preview of your schedule will appear.
4. Adjust your print settings
From the print preview, choose your preferred:
Simulate portrait A4 page
Simulate landscaoe A4 page
Print Day by Day
Show Leave
Show Leave/ Unavailability Reasons
5. Print the schedule
Once you're happy with the preview and settings, click Print.
Important: The printed schedule reflects the view that was selected when you clicked Print Schedule. If you change the schedule view afterward, those changes won't automatically be reflected in the print preview. If needed, close the preview, select the correct view, and click Print Schedule again.
The example above uses the recommended Week → Staff View → Group by Team configuration.