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Connecting multiple payroll files to

Setting up multi-entity payroll

Updated over a week ago

If you employ staff across multiple businesses, you can use separate accounts, or combine all the businesses into a single account.

Option A - Two separate accounts. This option is the best if employees and managers aren't shared between businesses.

Option B - Multiple businesses within the same account. This option is best if employees and managers often work across multiple businesses.

Option A - Separate Accounts

This method creates complete separation between each business's account. Staff employed across multiple businesses can switch between each account from one login.

On the mobile app, employees will have an option to view their shifts from each business and when they apply for leave they will have the option to select which businesses they are applying for leave at.

The image below shows an employee who works for two separate businesses, clicking on passcode reveals the passcodes at each location (these can be made exactly the same if required).

When it comes time to pay staff, their times would be exported from each account to the respective payroll file.

Option B - Shared account with multiple locations

The second method is to have multiple businesses in the same account each as separate locations. This option means managers can see if staff have already been scheduled at another location.

The first thing you will need to do is set up multiple payroll integrations for each business and set the default location as the correct location for the business.

Ensure staff have default teams setup on their profiles and ensure this team belongs to their correct default location.

Important note: When staff timesheets are exported to the payroll integration that matches their default location regardless of how many shifts they work in each. Timesheets will not be split up and exported separately (3 shifts to one and 3 shifts to another), they will only ever export in full to one location.


  • Ben works across Gold Coast and Brisbane but his default location is Brisbane.

  • He works 4 shifts in Brisbane and 1 at Gold Coast

  • When his timesheet exports it will be sent to the payroll file associated to his default location - Brisbane

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