Earnings Rules
Earnings rules are a feature in Workforce.com where you can create rules that will apply to staff members and give them a different pay rate, depending on when or how they work.
Earnings rules can be found via Compliance > Custom Earnings Rules:
To create a new Earnings rule, click on the top right blue button:
Enter a name of the rule, choose who it will apply to and select which hours will the rule apply to:
You'll then configure two things: the conditions that trigger the rule, and the outcome (what gets paid).
Conditions
You can set a rule to apply based on:
Specific times — e.g. any hours worked between 10pm and 6am
Specific shifts or teams — apply the rule only to certain roster tags or teams
Specific leave types — e.g. when an employee is rostered on a public holiday leave type
Days of the week or public holidays — e.g. every Sunday, or any public holiday
You can combine conditions in a single rule.
Higher pay rate when working specific times in the day
Select Specific times and enter the hours the rule should cover. For example, if you want to pay a different rate for night shifts, enter the start and end times (e.g. 8PM–6AM).
Different pay rate when working in specific teams/roles
Select Specific shifts and choose the relevant team(s). For example, if an employee works across both a "Kitchen" team and a "Front of House" team with different pay rates in each, select the appropriate team here. You can also select staff tags if you use them (e.g. Apprentice, Junior Worker, Senior Worker).
Different pay rate when working on specific holidays or leave types
Select For a specific leave type and choose the relevant leave type. Use this if staff are paid more when working on certain holidays or when they take a specific type of leave.
How it appears on timesheets
Each earnings rule that is created and applied to your staff will show up on their timesheets when those specific shifts are recorded.
Outcomes
After setting your conditions, go to Outcomes and add either:
Rate — a fixed hourly rate
Multiplier — a multiple of their base rate (e.g. 1.5 for time-and-a-half)
Connecting to your payroll system
The final step is to connect the rule to your payroll system. The export name is optional, but the Labor Law Template should always be set to Custom Payroll Setup.
*Keep in mind, the base hourly rate on the timesheet will always be displayed as their usual pay rate, but the cost will be accurate to the different pay rate from the earnings rule: