This feature is useful if you want to allow employees to acknowledge their worked hours and request changes to their timesheet. These employee comments will be flagged with their direct manager for consideration.
Note: Employee timesheet approval is not required to export timesheets. Employees will only be able to approve timesheets once their manager has approved their hours.
This help guide covers
Enabling the employee acknowledgments setting
For Administrators: Reviewing employee acknowledgements
For Managers: Reviewing employee acknowledgments
For employees: approving timesheets and requesting changes
FAQs
Enabling the employee acknowledgements setting
An Admin profile can enable this feature through All Settings > Timesheet Settings. The feature applies based on classification tags in staff profiles - either scroll and click on the relevant tags, search for the relevant ones, or click the All tags option at the top of the list.
Note: A classification tag must be selected to enable the feature.
For Administrators: Reviewing employee acknowledgements
As an administrator, you have access to reports that can help you find any timesheets that have not been acknowledged, or have an amendment request.
These reports will be available automatically when the feature is enabled and a classification tag is assigned. View these reports under Reports > Anomaly Detection.
Otherwise, the reports can also be enabled through Reports > BI Reporting > Add Built-in Report and select the Timesheet Amendment Request report, and the Timesheets Requiring Employee Approval.
Note: if you are an administrator of a partner account, these reports are under the "Compliance Report" tab.
For Managers: Reviewing employee acknowledgements
The acceptance status filter on your weekly, fortnightly, or monthly timesheets can be used to highlight any timesheets that have had changes requested or are not yet signed
For employees: Approving timesheet and requesting changes
Once the manager has approved an employee's worked hours, the employee will be able to approve timesheets in the mobile app.
When approving their timesheet, staff will be prompted to check that:
All working hours are correct
All breaks are correct
Any leave is accounted for
Their rate of pay is correct
Checking 'Don't show me this confirmation screen again' will allow employees to quickly approve all future timesheets from the timesheet summary page.
If an employee requests changes, they will be asked to leave a comment. This will be added as a timesheet comment for managers to review. Managers will receive an email when an employee requests a change to their timesheet.
These timesheet change requests can be viewed on the desktop.
FAQs
Do employees have to approve individual shifts?
Employees will be signing off on their entire timesheet for the payroll period.
What happens when a manager makes an update to a timesheet that an employee has approved?
The 'Approve Timesheet' button will reappear in the mobile app, prompting employees to re-approve the latest timesheet update.
Are employees prompted to approve their timesheets?
When a manager approves all shifts on their timesheet, a push notification will be sent to the employee to prompt them to accept their worked hours. If they approve a timesheet or request changes, and then a manager changes the timesheet and re-approves, they'll be sent a new notification to review the timesheet again.