What's covered in this guide?:

Access the Attendance Report

The Attendance Report helps you understand how your staff are attending their shifts, including worked hours, on-time performance, leave activity, and overall attendance percentages.

To access the Attendance Report:

Go to Reports
Select the Time & Attendance category
Click Attendance Report

Filters

Use the filter bar to narrow the data before generating the report:

Columns to display: Choose which columns appear in the table
Date Range: Defaults to last week
Default payroll team: Filter by payroll team
Teams worked in: Filter by one or more teams
Default team group: Filter by a group of teams
Classification Tags: Filter by award or employment classification
Positions: Filter by employee role

Once you've configured your filters, click Generate.

📝 Important to note: Large organisations may experience slower load times when selecting all teams. Try narrowing your filters for faster results.

Default Columns

The report displays the following columns by default:

Preferred name: Employee name (links to their profile)
# Scheduled Shifts: Number of rostered shifts within the selected period
# Worked Shifts: Number of shifts with a paid timesheet recorded (excluding leave)
# Leave Shifts: Number of approved leave shifts
% On time: Percentage of clock-ins and clock-outs within your configured punctuality thresholds
Attendance percentage inc. vacated shifts: Worked shifts as a percentage of scheduled shifts
Scheduled Hours − Worked Hours: Difference between rostered hours and actual paid hours

You can add or remove columns using the Columns to display filter.

📝 Important to note: The % On time column only includes shifts with clock-in and clock-out data. Manually entered timesheets without attendance data are excluded from this calculation.

💡 Tip: This report is especially useful for monitoring attendance reliability, identifying lateness trends, and reviewing Bradford Factor scores across your workforce.

Additional columns

Additional columns available in the report include:

First Name / Last Name: Employee's first and last name as separate columns
Payroll ID: Employee's payroll identifier
Scheduled Hours: Total rostered hours in the period
Worked Hours: Total paid hours worked (excluding leave)
Leave Hours: Total hours on approved leave
Clocked Shifts: Number of shifts with a clock-in recorded
Late Start Shifts: Number of shifts where the employee clocked in after their rostered start time
Early Finishes: Number of shifts where the employee clocked out before their rostered finish time
Bradford Factor: A score that measures the impact of employee absences. It weights frequent short absences more heavily than occasional long ones, a higher score indicates a more disruptive pattern of absence.

Export the Attendance Report

Click the Actions menu in the top-right corner of the report to export the data.

FAQs

How is % On time calculated?

It compares clock-ins and clock-outs with the rostered times.

Clock events within the leeway (5 minutes by default) count as on time.
Clock events further than the outlier limit (60 minutes by default) are ignored.
Clocking in early or clocking out late always counts as on time.
Breaks and manually entered timesheets aren't counted.

You can change these limits in Settings → Attendance → Punctuality.

Is there a grace period?

Yes. It's the Clock-in punctuality leeway and Clock-out punctuality leeway settings.

What's a Late Start Shift?

A clock-in later than the rostered start by more than the leeway. # Early Finishes works the same way for clock-outs.

What does Attendance percentage mean?

"Attendance percentage inc. vacated shifts" is worked shifts ÷ scheduled shifts. Scheduled shifts are counted per rostered day, so the figure can go over 100%.

What filters are there?

Date range, Default payroll team, Teams worked in, Default team group, Award (Classification) tags, Positions and Employees. Teams worked in matches the teams the employee is assigned to, not the teams they actually worked in.

What optional columns are there?

Payroll ID, # Clocked Shifts, # Scheduled Hours, # Worked Hours, # Leave Hours, # Late Start Shifts, # Early Finishes, Bradford Factor, and # No Show Shifts (shown only when No Shows is on).

How is the Bradford Factor calculated?

S² × D, where S is the number of separate absences and D is the total days absent. It counts all leave types, including annual leave, and can't be filtered by leave type.

How do I report no-shows?

Turn on Settings → Timesheets → No Shows → Enable No Shows. The Attendance Report then has a # No Show Shifts column, and the Shift Report gets No show and No show reason columns.

What's the Attendance Points Report?

It only appears once Settings → Attendance → Point System → Enable point system is turned on.

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