What's covered in this guide?:
Access the Attendance Report
The Attendance Report helps you understand how your staff are attending their shifts, including worked hours, on-time performance, leave activity, and overall attendance percentages.
To access the Attendance Report:
Go to Reports
Select the Time & Attendance category
Click Attendance Report
Filters
Use the filter bar to narrow the data before generating the report:
Columns to display: Choose which columns appear in the table
Date Range: Defaults to last week
Default payroll team: Filter by payroll team
Teams worked in: Filter by one or more teams
Default team group: Filter by a group of teams
Classification Tags: Filter by award or employment classification
Positions: Filter by employee role
Once you've configured your filters, click Generate.
📝 Important to note: Large organisations may experience slower load times when selecting all teams. Try narrowing your filters for faster results.
Default Columns
The report displays the following columns by default:
Preferred name: Employee name (links to their profile)
# Scheduled Shifts: Number of rostered shifts within the selected period
# Worked Shifts: Number of shifts with a paid timesheet recorded (excluding leave)
# Leave Shifts: Number of approved leave shifts
% On time: Percentage of clock-ins and clock-outs within your configured punctuality thresholds
Attendance percentage inc. vacated shifts: Worked shifts as a percentage of scheduled shifts
Scheduled Hours − Worked Hours: Difference between rostered hours and actual paid hours
You can add or remove columns using the Columns to display filter.
📝 Important to note: The % On time column only includes shifts with clock-in and clock-out data. Manually entered timesheets without attendance data are excluded from this calculation.
💡 Tip: This report is especially useful for monitoring attendance reliability, identifying lateness trends, and reviewing Bradford Factor scores across your workforce.
Additional columns
Additional columns available in the report include:
First Name / Last Name: Employee's first and last name as separate columns
Payroll ID: Employee's payroll identifier
Scheduled Hours: Total rostered hours in the period
Worked Hours: Total paid hours worked (excluding leave)
Leave Hours: Total hours on approved leave
Clocked Shifts: Number of shifts with a clock-in recorded
Late Start Shifts: Number of shifts where the employee clocked in after their rostered start time
Early Finishes: Number of shifts where the employee clocked out before their rostered finish time
Bradford Factor: A score that measures the impact of employee absences. It weights frequent short absences more heavily than occasional long ones, a higher score indicates a more disruptive pattern of absence.
Export the Attendance Report
Click the Actions menu in the top-right corner of the report to export the data.
