What's covered in this guide?
Viewing Benefits
You can see the benefits you have configured for your organization by navigating to Payroll Settings and scrolling to and clicking the card labelled Benefits and Misc. Deductions.
You can see all configured benefits and other deductions by switching between tabs.
Creating Benefits
You can create a new benefit by clicking the + New button on the top right. This will take you to a multi-step form that will allow you to create a benefit and its required deduction and/or contribution types.
Benefit Step
The first step will have you name and classify your new benefit. There are many different categories from retirement plans to cafeteria plans. Select the category that best fits your benefit.
Note: If the benefit is considered a health benefit (whether it be a cafeteria plan or a custom benefit), please make sure that the Health Benefit checkbox is selected.
Once you're satisfied with you selections, hit the Next button.
Deduction Step
Note: There are some benefits that require a deduction type. State-sponsored retirement plans, for example, only require a deduction type but not necessarily a contribution type.
If you need a deduction type for this benefit, select Yes and fill out the name of the benefit as well as select the payroll account it will be using. The name here will be seen on the employee's pay stub in the Deduction Lines section. Unless the benefit requires a deduction type (like in the situation above), you are not required to have one.
Hit Next to move to the next step.
Custom Benefits and their Tax Status
If this benefit is marked as a custom benefit, the deduction step will have an additional field to mark it as Pre-Tax or Post-Tax.
Contribution Step
Note: If you have a benefit type that does not need a contribution type, it will completely skip this step and go straight to the final review step.
Similarly to the deduction type, if your benefit requires a contribution type, select Yes. Fill out the name and select the expense and liability accounts. The name, like deduction types, will appear on employee's pay stubs in the Contribution Lines section.
Hit Next to move to the final step.
Review Step
Once you're ready to finish creating a benefit, you'll be taken to the final step to review what you've configured.
You can go back to previous steps to fix any issues you see on this page. Hit Submit to create this benefit.
Editing Benefits
If you need to change any configuration on a benefit, you can reach the form by going to the main Benefits page and click on the name.
This page will show the details of your benefit. Click the Edit button to be taken to the multi-step form where you can change any field to its desired value.
Managing W-2 Classifications
If you have a custom benefit, you will be able to create W-2 classifications for any additional classifying that will show up on employee's W-2s. You will be able to create, edit, or delete W-2 classifications by viewing the benefit and clicking on Manage W-2 Classifications
When you have configured your W-2 classifications, hit Update to save them.
Note: W-2 classifications for all other benefit types are automatically created and updated when necessary.
Deleting Benefits
In the case that you no longer need to use a benefit, you can delete them in the main benefits page. Which ever benefit you want to get rid of, hit the Delete button and confirm the pop-up.
Miscellaneous Deductions
The second tab on the Benefits page is for deduction types that non-benefit related deductions.
To add a new deduction, hit the + New button to open the form.
Name the deduction and assign it to an account. If it is a cash advance, be sure to check that box as well. Hit Create to save the deduction.
Deleting and updating work very similarly to Benefits.